Sonoma State University

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How do I archive repositories of closed projects?

The PMO recommends the use of Google shared drives to store all of the project files and share it with the project team. When a project has been officially closed, the Project Lead/Coordinator can archive the project repository as follows:

  1. Add the word '(CLOSED)' at the end of the folder’s name
  2. Add ‘z’ at the beginning of the name (this will force the folder to go to the bottom of the list)
    • Example:  'zProject- Gmail Migration (CLOSED)'

  1. Change the access rights to "viewer" for all users, except for the Project Lead and Project Coordinator
  2. Inform all of your stakeholders that the folder has been renamed