Sonoma State University
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Project Management Office

The main goal of the Project Management Office (PMO) is to align IT efforts with SSU strategic priorities and ensure that projects are executed effectively and efficiently to advance the mission of the university. Consult the PMO charter (Seawolf login required), for more information about the goals and objectives of the PMO.

PMO Services

  • To submit new project requests, follow the process outlined in the IT Project Proposal Form. Project requests must align with Sonoma's key strategic priorities, including student enrollment, engagement, and revenue generation. The project prioritization considers factors like urgency, risk, constraints, and IT resource capacity.
  • To see the status of approved projects and new project requests, consult the IT Project Portfolio Dashboard.
  • To learn more about key PM concepts and processes, consult our PMO FAQs
  • To get a copy of the PMO Project Management Templates, access the PM Templates shared drive.
  • To learn about the available forums to share knowledge and improve our project management maturity, the PMO facilitates a Project Management Community of Practice. Read the PMO CoP Group Charter and view past Agendas and Materials.

For any questions related to the PMO, or to request accessible versions of PMO documents, contact pmo@sonoma.edu. The PMO team is here to assist you!

From left to right: Amanda McGowan, Sadie Pettit, Ivonne Mejia, Jen Aaseth and Tori Chavez

Project Management Process

These are the key phases of the project management process. Consult the list of key deliverables for each phase.

For a project to be prioritized and reviewed for approval, a project request needs to be submitted.

In the initiating phase, the project officially starts and the project sponsor allocates resources including the Project Lead and Project Coordinator (depending on the characteristics of the project)

In the planning phase, the project lead in conjunction with the project team fine the course of action to achieve the scope of the project.

In the Executing and Controlling phase, the project team implements the plans to complete the work and track and review the progress.

In the Closing phase, the project lead formally completes or closes the project. Once a project has been completed, the end product will be transitioned into operations/maintenance mode.