Sonoma State University

Upcoming Ticketing System Upgrade
Our ticketing system will be offline starting July 18 at 5pm and will return July 21. Learn more

Get IT Help

IT's Internal Software Review Process

  1. Once an purchase is submitted through CSUBUY P2P, IT reviews the request

  2. The Software Procurement Team will work on your behalf to contact the vendor for any required information such as:

    a.The most current VPAT on file for the product requested

    b. If the requester provides a VPAT from the vendor:
    -The Software Procurement Team will review VPAT. (See How do I interpret a VPAT?)
    -In the event that the vendor does not have a current VPAT on file or the VPAT provided is not fully compliant, the requester will   be asked to provide a statement of responsibility in lieu of an Equally Effective Alternate Access Plan (EEAAP). The following         message is sent to the requester.

    -​Unfortunately, the vendor has not provided me with a VPAT. Please provide a statement that you will be responsible for working with any users who require accommodation and will continue to work with the vendor to create a VPAT for the future. This is in lieu of creating a full Equally Effective Alternative Access Plan and to meet the requirements of the Sec 508 law stating that we will continue to work with suppliers to have their software be accessible for its users.
    -Below is an acceptable statement:

    -We will be responsible for working with any users who require accommodation and will continue to work with the vendor to obtain a VPAT. This is our plan in lieu of creating a full Equally Effective Alternative Access Plan and to meet the requirements of the Sec 508 law. 

  3. After review, the approved VPAT and/or statement of responsibility is attached to the P2P ticket.
  4. If the software is deemed a cloud service, the IT department will request a HECVAT on your behalf. 
    a. This part of the process is handled by the Security Procurement Team.
  5. Once all appropriate documents have been received and reviewed, the status of the P2P ticket is updated by the Software Procurement Team and moved to the next step in the purchasing process.

This software has successfully gone through the software procurement process and is certified for purchase by Information Technology.